Nowadays, we have to learn how to be fast writers.
Statistics say that people who publish 16 or more posts per month have 3.5 times more traffic than people who post fewer than 4 times a month. Good posts have high-quality content, are at least 2000 words long, and include infographics, photos, and videos.
Considering the above, how can you create so many posts considering they have to be such good quality?
There are three important things I want to touch on.
- Why should you avoid multitasking?
- How to stay organized and plan your work?
- How to speed up your post creation with help from digital software?
Why should you avoid multitasking?
We heard about multitasking so many times.
How many times do we watch TV, eat breakfast and browse our phones at the same amount of time?
Perhaps everyone does it from time to time. I bet you heard an opinion that people who multitask are more intelligent and can focus and complete more assignments.
Is that true? And how is that related to your article writing?
It is not a science article but rather one that should help you to make your work faster so let’s bring some statistics that have their origin in scientific research.
Multitasking is not healthy for your brain
Sussex University conducted research and found out the people who multitask regularly have lower grey-matter density compared to those who focus on one task at the same time. Simply, multitasking slows your brain development in some brain areas.
Multitasking can make you 40% less productive
According to David Meyer, American Professor of Mathematical Psychology and Cognitive Science, multitasking reduces your productivity by 40%.
Multitasking harms your ability to continue learning
Stanford University researchers found out that multitasking reduces your efficiency, performance, slows you down, and lowers your IQ. Tested people who are heavy multitaskers performed worse than people who focused on one thing at the same time.
In summary, stop multitasking as it wears you down and makes you unable to complete your tasks on time.
How to stay organized?
Article writing might look like a simple task for someone that does not do it. In the past, it was enough to scribble a simple 800-word article or two every week with one image and move on to the next one. These days it is not that simple.
Article writing has advanced to some sort of art, where everything is planned and organized with text, infographics, photos, and videos. The structure is well thought with headers, keywords, and high-quality content. And this all is done for one purpose – rank higher with Google.
Ranking higher with Google = getting more sales conversions
There is no shortcut here unless you decide to outsource your article writing or use special AI software but we will talk about it later.
Create editorial plan
There are many ways you can record your work but it is really important to at least write some basic information about your writing progress.
Your editorial plan can be as simple as creating a Google Sheet document with some basic columns like Publish Day, Platform, Media, Keywords, Author, Title, Media, and Writing Time.
Every time you write your article you populate all information, together with the expected publication date and how much time you spent on writing (last column).
This is important as you can track your time and see if your writing is faster and this way you can monitor your progress.
Article writing can be sped up if you follow your schedule and some basic rules.
Let’s break down the article writing into smaller tasks.
#1 Research and Create your topic
The first thing before creating a new article is to think about what topic it will cover. Perhaps you already have a brief idea of what to write about.
What is important though is to find a topic that is hot and is searched on the internet recently. People look for answers all the time and if you deliver an article that fully covers that particular area you may get good traffic to your blog.
There are many ways to find hot topics. Let’s have a look at some important tasks.
Help a reporter out (Haro) is a website where you can register as a journalist or as a source. Journalists seek information about different topics.
If you are a blogger you can register as a source and sign up for an email list. Every day you get a list of topics journalists to search for. If you can write a guest post about it, you can reply, get accepted, write quickly an article, and get a backlink to your website.
Even if you are not looking for backlinks, HARO is a great resource for hot topics. By looking at your everyday list organized by niche you can get some really good ideas of what your next post can be about.
Google alerts a way to stay informed and be notified about a particular topic that is searched on the internet. There are many ways to use Google Alerts: blogging, job search, brand monitoring, link building, journalism.
The way it can help you with article writing is you can create an alert on a particular topic. Google will send you an email when people search for it on the internet. This way you can be informed quickly and it will give you ideas about your next blog post title.
Post title generator
If you are short with the ideas there are many blog post title generators. You visit the page, type your keyword and you get a list of sample titles on the screen.
This could be also useful when you know your topic very well but are not sure how to create a catchy title. Below are a few examples of blog posts generators:
- SEMrush Topic Research
- HubSpot blog topic generator
- TweakyOurBiz title generator
- SeoPressor – blog title generator
Craft your mission statement in your title
It is time to make your mission statement – your article title. It should be catchy, have power words, preferably contain a number and it should tell users what they can expect from the article.
It is super important as people assess in only a few seconds if they want to read it or not.
#2 Research for statistics
Statistics are very important and Google loves it. Readers will trust your article more if you add tables, graphs, and infographics with a reference to the statistic website.
It is not like you have to dig deep. Simply ask Google and refer to the site. Usually, the top listed sites have huge authority.
Below, SEMrush which is an SEO and keyword tool prepared 81 blogging statistics. They combined the statistics from many well-known sources like Statista, Curata, Slideshare, RankIQ, SEMrush itself, and many others.
What is important to know is that you can trust the data you want to show in your article.
Curated databases are one of the best, trusted sources of statistics you can get. There are many types of databases like studies, infographics, videos, or presentations. Check below for some database samples where you can reach for statistics.
Sample database websites to gather statistics
|Data TypeVideo||SourceYouTube, Vimeo, Brightcove|
|Data TypeInfographics||SourceVisual.ly, SlideShare, Flickr, Infographic Bee, Infographolic|
|Data TypePresentations||SourceSlideShare, SlideBoom, Speaker Deck, Prezi, Scribd, Docstoc|
|Data TypeStudies||SourceGoogle Search, Google Scholar, Eric, Web of Science, Scopus, Science Direct, Science Research|
|Data TypeStatistics||SourceStatista, FactMonster, NumberOf.net, Knoema, DataMarket, Statistic Brain|
If I did my research and decided to add infographics I would do it before starting my writing. This way I can look at the infographics while writing, helping me to follow the writing process step by step. I might update the infographic later if I forgot something.
#3 Outline your writing
So, you have your title ready and you know what you are going to write about. Now it is time to outline your writing with H2 and H3 headers.
The way I do it is to open a new document in Google Docs, write my title, quick introduction, and all H2 headers. These are like subtopics in my article that are organized in a natural reading flow.
Once you know your H2 headers, it is usually a good idea to add H3 headers to split H2 topics into smaller chunks.
Next, you add lists, bullet points, or even short sentences to help you write your article later.
As a final step, you think about what media to include. Photos and videos are easy if you have them handy already.
However if I decide to create my infographic that outlines one of the processes (step by step guides) I cover in my article, I try to create them before going to the next steps. This way the infographic will serve me as a guideline too.
Writing is the most important part of your article. After all, this is what your readers will read about. Research says that 5 years ago the average time bloggers were spending on writing an article was 2 hours.
These days, due to high competition, it takes up to 6 hours to create at least a 2000 word post with infographics and photos.
So, how can you stay focused and not get distracted?
Let’s break it down step by step with writing tips to remember.
Avoid distractions – if possible lock yourself in your room, don’t answer your phone, or check social media. Turn off the TV or radio. If music helps you concentrate, put it on.
The more you avoid distractions the faster you finish your article
Stay positive and avoid negative thoughts – on your way to write a good quality article you may get some blockers. Simply, you get stuck and you don’t know how to move to the next step. The best thing is to leave this particular problem for later and focus on the next topic. You can come to it later with a fresh mind.
Never let yourself negative thoughts as they will let you down and slow your work
Stay committed – set your mind for task completion. No matter what happens you are going to complete this article today and nothing will stop you.
Stay focused on one task – try to focus on one topic and again, don’t multitask. We now know all the statistics about multitasking.
Make frequent breaks – this is important, set your clock for half an hour and after that make sure you stand up for at least 5 minutes, stretch your legs, look at the window or have a drink. Every 2 hours, stop writing, take a longer, 15 minutes break and then return to your writing flow.
Be strict with timing – allow some time to complete the post and be strict about it.
I can bet you that if you say ‘I will write this article within 3 hours you can do it in 3 hours if you stay focused and committed. But, if you say ‘I do it in 6 hours – it will be six hours.
Make sure your writing session is set to some predefined time depending on your writing speed.
Your brain sets an invisible clock and adjusts your doings towards that time
Funny thing is that it also applies to running. When I say in the morning ‘Today I run 10 km’ – I will run 10 km and I will not even struggle. But, if I say ‘I do 5 km’, and during the run, I want to run for longer, it will be more difficult as my brain prepares my body only for 5 km.
Break bigger tasks into smaller tasks – if the task you are working on is too big you won’t be able to finish it quickly. The big task can be easily split into smaller tasks making your brain concentrating better.
Working on one big task is like doing multitasking again, and we know that multitasking is not healthy
Track your writing – besides you can track your writing in a spreadsheet. Tracking things like date, topic, word count, number breaks, notes can help you understand what is your best writing time which overall will help you to be a better writer.
Now, let’s see how you can improve your writing speed with other tools and strategies.
If you speak well in an organized manner you can use a dictation tool.
Google docs have a Voice Typing option that can speed up your writing immensely.
Use AI tool to boost your writing
One of the most adventurous ways of creating new articles fast is to use Artificial Intelligence Tools. One of such tools is Creaite.
Creaite creates articles automatically for you. Let’s see what options it has. There are three article types you can create:
Standard – you select your niche and provide Creaite one sentence as a starting point. This sentence could be anything. It will simply serve as a suggestion for the new article.
Freestyle – with this option you only provide a keyword and select a niche. Creaite will create a freestyle article that will cover the topic more broadly.
Q&A – this option is useful when you have a set of questions and you want Creaite to find and create answers for them. This could be useful for ‘tips’ articles. Let’s say you want to create an article “15 Questions bloggers always ask”. This would be a perfect example to use Creaite.
What you have to know about Creaite is that articles are not long, usually about 400 – 500 words. About what we have said already they are too short to rank high with Google, so..
How can I use Creaite to create a longer article and speed up my work?
First, the Q&A option is great. You only provide questions and let the program find your answers. Once you have 15 questions and answers what you only have to do is to write a catchy title, provide some introduction and summary.
That’s all. Your article could be ready in 30 minutes.
If you want to create a long, 2000+ word article it is also possible, and the way I do it is this.
- Outline your work with headers as we did in step #2.
- Once you know your H2 headers you can use them one by one as a Starting Prompt for Creaite to create an article.
- So, if you have 5 H2 headers and the average article size is 400 words you have to repeat this process 5 times to get a pillar 2000+ article for your site.
- Considering you have already 5 H2 headers with text created by Creaite, the last thing you have to do is to add the article introduction and summary plus an infographic, images, or video links you want to include.
Considering the average time to create 2000+ words, pillar article is 6 hours these days, with Creaite you can do it in 1 hour.
Use text expansion tool
Text expansion tools help you when you type. If you type a particular word or sentence frequently you can make a keyboard shortcut for it.
For example, if you often type ‘You can use Grammarly for free’ in your text, make a ‘gf’ shortcut for it, and once you type ‘gf’ a full sentence will be typed for you.
Below are a few text expansion tools you can use:
#5 Add media – infographics, quotes, photos, videos
After you wrote all the text, it is time to add any additional information to make your post more appealing. This is the time you add infographics, quotes, photos, videos, and additional statistics in tables.
Make sure your media is of good quality and is related to your content.
#6 Edit and final touch
After you wrote all the text and added all media, now you want to do a final edit and check. To do it make sure you read your article thoroughly, edit and finalize it.
Remember, write first – edit later
The first and most important thing you do is to check your grammar. Your article cannot have any grammatical errors as it will put off potential readers.
One of the best grammar tools is Grammarly. You can install a Chrome plugin and Grammarly will work with you as an assistant helping you correct any errors instantly.
Secondly, make sure when you are reading your final version, your article has a natural flow. It means that all headers, paragraphs, media, and call to actions buttons are natural for readers. This way you can potentially generate more sales and make your readers return to your website.
Read your article fully at least 3 times. I can guarantee you will still find something to correct. This will give you some confidence that you have done a good job.
How to write blog posts faster – final suggestion
A good way to stay focused and committed all the time is to schedule the above steps during the week. For example, you can do your research on Mondays, Infographic on Tuesdays, and writing on Wednesdays and Thursdays.
Many people do it and it helps as you are not deviating from your goal. Simply your brain is set to do one thing at a time.
How to be a fast writer – Executive Summary
In summary, to write blog posts faster there are three main factors to remember. The first is to avoid multitasking, the second is to structure your work into smaller tasks, and the third is to use any automation tools that help you to do your job.
The most difficult part is to follow these steps and avoid distractions. Initially, it can be difficult to follow the schedule but after some time it will be your habit.
What do you do to make your writing faster? Please drop any comments below?